Letters & DocumentsHR Letter & Email Templates
13 ready-to-use letters and emails for hiring, confirmation, pay, leave and exit. Fill the details in once and every template updates, with the relevant Labour Act section noted.
Deadlines that matter Labour Act timelines to keep in mind
Probation · S. 13
Maximum 6 months. Confirmation is automatic if employment isn’t ended during probation.
Clarification · S. 135
Before disciplinary action, give the employee at least 7 days to submit a clarification.
Notice · S. 144
Resignation needs written notice based on service length; pay can be given or deducted in lieu.
Final dues · S. 148
All dues must be paid within 15 days of separation.
FAQs Frequently asked questions
Yes. Copy them into email, print them on your letterhead or save them as PDF. No sign-up needed.
Interview invitation, offer covering email, leave approval, leave not approved and resignation acceptance are emails with a subject line. The other eight are formal letters.
Details that differ every time, such as an interview time or the reason for a warning, stay as highlighted [placeholders] so you can't accidentally send a letter with a blank in it.
The Labour Act doesn't require a separate experience letter, but employees routinely need one. Issuing it promptly on request is good practice.
For new hires, yes – use the Offer Letter Generator to create a complete appointment letter with salary breakdown and statutory clauses.
No. These are drafts to adapt to your bye-laws and the specific situation, not legal advice.
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