HR & Payroll for Schools, Colleges & Educational Institutions

Replace paper attendance registers and spreadsheets with a digital system that tracks daily check-ins, check-outs, late arrivals, and early departures for every staff member. Whether you have 30 teachers or 300, HR Khata gives you a real-time view of who is present, who is absent, and who is on leave across all your campuses.

With biometric device integration and mobile-based check-in support, your institution gets accurate, tamper-proof attendance data that feeds directly into payroll — eliminating manual reconciliation at the end of each month.

Accurate Staff Attendance, Without Manual Registers

Replace paper attendance registers and spreadsheets with a digital system that tracks daily check-ins, check-outs, late arrivals, and early departures for every staff member. Whether you have 30 teachers or 300, HR Khata gives you a real-time view of who is present, who is absent, and who is on leave — across all your campuses.

With biometric device integration and mobile-based check-in support, your institution gets accurate, tamper-proof attendance data that feeds directly into payroll — eliminating manual reconciliation at the end of each month.

Automated Payroll That Handles Teaching & Non-Teaching Staff

Educational institutions often maintain multiple pay structures — permanent teachers, visiting faculty, administrative staff, and support employees may each have different salary components, allowances, and deduction rules. HR Khata handles all of it automatically.

Configure salary structures once, and let HR Khata calculate gross pay, tax deductions, provident fund contributions, allowances, and net salary every month — with zero manual errors. Generate payslips instantly and distribute them digitally, saving hours of administrative work each pay cycle

Smart Leave Management Aligned with Academic Calendars

Managing leave in educational institutions is complex. Teachers have term breaks, casual leave, medical leave, and maternity leave — and tracking each type manually often leads to discrepancies.

HR Khata lets staff submit leave requests digitally, while managers and principals can review and approve them in a single click. Leave balances update automatically, and the system accounts for academic holidays and institutional calendars so your attendance and payroll data always stay accurate.

Centralized Employee Records for All Staff Categories

Maintain complete, organized profiles for every staff member — from their appointment letter and academic qualifications to contract details, role history, and payroll information. HR Khata stores all employee documents and records in a secure, cloud-based system that your HR team can access anytime.

No more searching through physical files or scattered spreadsheets. With role-based access, only authorized staff can view or update sensitive HR information, ensuring data privacy across your institution.

Multi-Campus Management from a Single Dashboard

Managing multiple schools or campuses? HR Khata supports multi-branch operations so you can monitor attendance, payroll, and HR data for every location from one centralized dashboard.

Compare staff counts, payroll costs, and leave trends across campuses. Assign different administrators to different branches without losing centralized oversight. Whether you’re running a network of schools or a university with multiple departments, HR Khata scales with your structure.

Reports & Analytics That Drive Better HR Decisions

Move beyond guesswork with data-backed HR insights. HR Khata generates detailed attendance summaries, leave utilization reports, payroll breakdowns, and workforce analytics that help school administrators make better decisions.

Review monthly payroll costs department by department, identify attendance patterns, or audit leave balances before the academic year ends. With exportable reports, you can share data with management, auditors, or regulatory bodies in minutes.