Leave and Time OffManage Leave Requests, Balances, and Holidays Without Manual Follow-Up
HR Khata brings leave requests, approvals, balances, and holiday rules into one connected workflow. Employees apply in minutes, managers approve faster, and HR always has an accurate view of who is away, when, and why.
Leave Management Built for Real HR Workflows in Nepal
Leave tracking often starts with good intentions and ends with confusion. One employee sends a message on chat, another fills a paper form, a manager approves verbally, and HR updates a spreadsheet later. By the end of the month, balances do not match, payroll adjustments become messy, and nobody is fully sure which version is correct.
Time off affects more than attendance. It impacts shift planning, payroll calculations, team availability, handovers, and employee satisfaction. When leave is managed manually, simple requests create unnecessary follow-up, and policy enforcement depends too much on memory instead of system rules.
HR Khata’s Leave & Time Off module gives you a single place to define leave policies, track balances, publish holidays, and manage approvals. The result is faster processing, clearer records, and fewer disputes over entitlement, carry-forward, or unpaid leave.
Features of Leave & Time Off
Leave & Time Off in HR Khata connects employees, managers, and HR through one clean workflow. Requests are easy to submit, approvals follow your reporting structure, and balances stay updated automatically.
Leave Requests Employees Can Submit in Minutes
Employees can apply for leave directly from their account without filling paper forms or messaging multiple people for follow-up. They select the leave type, choose dates, add a reason, and submit the request through a clear workflow. This reduces back-and-forth communication and ensures every request starts with complete information.
Multi-Level Approval Flows
Different organizations require different approval chains. Some leave requests need only a reporting manager, while others may also require HR or department head approval. HR Khata supports configurable approval flows so the right people are notified in the right order every time.
Real-Time Leave Balance Tracking
Manual leave balance updates are one of the most common causes of employee disputes. HR Khata updates balances automatically when leave is approved, canceled, adjusted, or carried forward. Employees and managers always see the current balance without waiting for HR to verify a spreadsheet.
Leave Policies by Type, Department, or Employee Group
Not every leave rule applies equally across the organization. Annual leave, sick leave, maternity leave, paternity leave, compensatory leave, and unpaid leave can all have different rules. HR Khata lets you configure policies by leave type, department, branch, grade, or employee category so entitlements match your actual policy framework.
Holiday Calendar Management
Public holidays, company holidays, and branch-specific holidays can be maintained in one central calendar. This helps teams in different cities or business units follow the right schedule without confusion. Holiday dates are reflected across leave and attendance records so teams always work with a consistent calendar.
Partial-Day and Short Leave Support
Many businesses need more than full-day leave tracking. HR Khata supports half-day leave, short leave, and custom duration rules where needed. This makes it easier to manage doctor visits, personal errands, or operational exceptions without forcing a full-day deduction.
Leave Calendar for Team Visibility
Managers need to know who is available before approving time off. HR Khata provides a calendar view of upcoming leave across teams and departments so approval decisions can consider workload, overlap, and staffing needs. This is especially useful during festivals, year-end periods, and peak business seasons.
Automatic Payroll Impact for Unpaid Leave
Unpaid leave should not require separate manual coordination between HR and payroll. When leave is marked as unpaid or exceeds entitlement, HR Khata can pass that information into payroll for the right deduction in the correct pay period. This keeps payroll accurate and reduces month-end corrections.
Leave History and Audit Trail
Every request, approval, rejection, cancellation, and adjustment is recorded with a timestamp. HR can review who requested leave, who approved it, and when any change was made. This audit trail helps resolve disputes quickly and supports better compliance during internal review.
Self-Service Access for Employees and Managers
Employees can check balances, apply for leave, and review leave history anytime without contacting HR. Managers can view pending requests, team calendars, and approval status from the same system. Routine questions drop sharply when everyone has direct visibility into the leave process.
FAQs
Frequently Asked Questions
Get Started Smarter way to handle HR, attendance, and payroll operations
HR Khata automates workforce management, reduces manual HR work, and improves accuracy across attendance, HR, and payroll in one simple system.
